Job opportunities

Are you an enthusiastic and organised administrator with an eye for detail and a passion for international collaboration? We are currently recruiting for a Junior Operations Officer to strengthen the alliance’s central office based in Brussels and contribute to effective collaboration across the 11 partner universities.

Through the Seed Funding initiative and other alliance activities, the successful candidate will contribute to building and strengthening collaborations among researchers, professional services staff and students across the Una Europa universities.

This is an entry-level role ideal for someone looking to gain experience across a range of activities in a leading European Universities alliance.

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Key responsibilities

• Hands-on implementation of Una Europa Seed Funding in collaboration with experienced colleagues, including support for call design, tasks related to project implementation, and acting as the first point of contact for the initiative.
• Overseeing administrative reporting of Una Europa Seed Funding initiative with a focus on monitoring project outcomes, finances and capturing impact on engagement of Una Europa academic community, in collaboration with partner universities.
• Liaison with operational and administrative colleagues across the Una Europa partner universities, including on coordination of meetings.
• Support for the organisation of virtual, in-person and hybrid meetings, notably calendar coordination, minute-writing, and logistical assistance such as booking travel, room reservations, and liaison with external suppliers.
• Administrative support for Una.Connect, Una Europa's virtual community-building platform hosted on Microsoft Teams.
• Administrative support for projects of strategic impact at the level of the alliance, and at European level.
• Operational support for Secretary General and other members of the Brussels team on administrative tasks.

Skills and competences

• Preferably 2 years of relevant work experience. Relevant internships, student jobs, and/or university association experience are highly valued.
• Relevant professional experience in administration, project support or programme coordination.
• Excellent digital skills, including command of MS Office 365 (Microsoft Teams, SharePoint, OneNote, Excel, Word and PowerPoint).
• Spoken and written language proficiency in English; ability to work in Dutch an advantage.
• A proactive attitude, ability to work independently in a fast-paced environment, as part of an international team.
• Intercultural competences and skills, at ease working across different cultures.
• Excellent organisational skills, problem solving skills and an eye for detail.
• Interest in and affinity for higher education and European university collaboration.
• Flexibility, enthusiasm, eagerness to learn and confidence to work across a variety of tasks.

Why join us?

• Full-time contract for a duration of 2 years under Belgian law and attractive salary package in line with experience and skills. Openness to discuss flexible working arrangements.
• Additional benefits, including extralegal holidays, meal vouchers, group insurance and hospitalisation insurance policies.
• Collaborative work environment within an international team based at an office in the centre of Brussels, easily reachable by public transport. Remote working arrangements possible.
• Opportunity for occasional travel within Europe (approximately 2 times per year).
• Access to professional development and training opportunities.

Interested?

View full role description.

Candidates who wish to apply for the position should submit the following information:

• Application letter, explaining why you are interested in the position and your strengths as a candidate (maximum 2 pages).
• A current CV detailing relevant experience (maximum 2 pages).

Please submit your application via email with the subject line ‘Una Europa Junior Operations Officer’ to jobs@una-europa.eu.

Application deadline: Friday 20 November, 17.00 CET.

Tentative interview dates: First round interviews foreseen to take place virtually on either Monday 30 November or Tuesday 1 December; second round interviews foreseen to take place in person in Brussels on Tuesday 8 December (afternoon).

Anticipated start date: Mid-January 2027.